Collection Management
[an error occurred while processing this directive]Colorado State University Libraries
Policy For Accepting Gifts
The Colorado State University Libraries welcome gifts which enhance and enrich the Libraries' collections, and support the instructional and research programs of the University.
Acceptance of Gifts In-Kind
The Libraries usually does not accept outdated textbooks, popular paperbacks or magazines, books in poor condition, or U.S. government documents. Donations will be reviewed by subject specialists for addition to the collection. All items selected for the collection are cataloged and shelved with other materials in the appropriate subject field and made available to all patrons. All gifts are made to the Libraries with the understanding that the Libraries becomes the owner of the material upon its receipt and as such reserves the right to determine disposition of such gifts. Material not selected for the collection is generally offered to other institutions and public agencies.
Complimentary or review copies of books received free may be donated to the Libraries but cannot be used as a tax deductible gift.
If it should be necessary to decline a gift, Libraries staff may suggest alternative agencies or institutions.
Donation Procedures
Donors may write, telephone or visit the Gifts and Exchange Section in the Morgan Library (491-1823) when they would like to make a donation. Generally, it is the responsibility of the donor to deliver the donation. If gift materials were originally purchased with state or federal funds the donor should inform the Libraries at the time of the donation.
Appraisals
The Libraries, as donee, is disqualified from appraising donations. An appraisal of a gift to the Libraries for tax deduction purposes is the responsibility of the donor. Donors may wish to consult their attorney or tax consultant.
Acknowledgments
A written acknowledgment of the gift will be sent to the donor for their records. Full name and address of the donor should be enclosed with the material. The letter will give a description and state an exact count of the donation but will not list each item separately nor give an appraisal.
Gift Plates
Gift plates will be placed in gift books accepted for the collection if the donor wishes.
