Guide to the Records of the Rocky Mountain Conference of Entomologists:

Guide to the Records of the Rocky Mountain Conference of Entomologists

Prepared by Tracy Cervantes

Colorado State University, Colorado Agricultural Archive Morgan Library, Fort Collins, Colorado 80523-1019 USA

Copyright 2008 Colorado State University. All rights reserved.

Finding aid encoded in EAD Version 2002 by Alicia Conrardy, 2008.

Collection Summary

Restrictions

Index Terms

History

Scope and Contents

Arrangement

Administrative Information

Related Material

Series Descriptions

Inventory


Collection Summary
	Creator:	Rocky Mountain Conference of Entomologists
	Title:	Records of the Rocky Mountain Conference of Entomologists
	Dates:	1923-1990
	Quantity:	4.5 linear feet
	Identification:	ARME
	Abstract:	The Rocky Mountain Conference of Entomologists, a group of graduate students, entomology professors and researchers, meets annually in Colorado to discuss current research on the topic of insects, as related to soil and crops. Attendance at the annual meetings has grown from twenty entomologists in 1923 to a peak of 223 entomologists and family members in 1970. The collection includes conference proceedings and reports, correspondence, financial records, membership lists, photographic materials, phonograph recordings, and a gavel.
	Contact Information:	Colorado Agricultural Archive Archives and Special Collections Morgan Library Colorado State University Fort Collins, Colorado 80523-1019 USA Phone: 970-491-1844 Fax: 970-491-1195 Email: specialcollections@library.colostate.edu URL: http://lib.colostate.edu/archives/agriculture/

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Restrictions

Restrictions on Access

There are no access restrictions on this collection. However, it is stored off-site, so advance notice is required.

Restrictions on Use

Not all of the material in the collection is in the public domain. Researchers are responsible for addressing copyright issues.

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Index Terms
	This collection is indexed under the following headings in the Colorado State University Libraries online catalog. Researchers seeking materials about related subjects, persons, organizations or places should search the catalog using these headings.
	Subjects:
		Entomology--Societies, etc.
		Insect pests.
	Organizations:
		Rocky Mountain Conference of Entomologists.
	Special Document Types:
		Slides (photographs).
		Photographs.
		Phonograph records.
		Artifacts.

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History

The Rocky Mountain Conference of Entomologists meets annually to hold informal discussions about their current research on insects, as it pertains to soil and crops. Two men who played prominent roles in creating the organization were Dr. C.P. Gillette, chairman during the first sixteen conferences, and George M. List, who served as secretary during the first twenty-seven conferences, until 1956. Attendance has grown from only twenty entomologists in 1923 to a peak attendance of 223 entomologists and family members in 1970. Except for the period during World War II from 1942 to 1946, conferences have been held nearly every year since 1923.

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Scope and Contents

The Records of the Rocky Mountain Conference of Entomologists consists of documents dated 1923 to 1990. The collection features typewritten proceedings of each meeting, printed reports of topics presented by speakers, correspondence, and financial records in the form of receipts, bank statements and treasurers' reports. The collection also includes attendance records, photographic materials, phonograph recordings, and a gavel.

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Arrangement

The collection consists of seven series in three boxes:



		Series I: Proceedings and annual conference reports, 1923-1990
		Series II: Correspondence, 1928-1987 and undated
		Series III: Financial records, 1952-1956 and 1981-1983
		Series IV: Membership and attendance lists, 1923-1985 and undated
		Series V: Photographic materials, 1923-1958 and undated
		Series VI: Phonograph recordings, undated
		Series VII: Artifacts, undated

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Administrative Information

Preferred Citation

Records of the Rocky Mountain Conference of Entomologists, Colorado Agricultural Archive, Colorado State University.

Acquisition

The Records of the Rocky Mountain Conference of Entomologists was transferred from the Department of Bioagricultural Sciences and Pest Management of the College of Agricultural Sciences at Colorado State University to the Colorado State University Libraries on 21 May 2008.

Processing

The collection was re-housed in acid-free folders and boxes. Metal paper clips were replaced with plastic clips, and duplicate copies of printed reports beyond a second copy were removed. Photographs and slides were placed in archival enclosures.

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Related Material

The Records of the Colorado Cooperative Extension and the Records of the Colorado Experiment Station, both housed in the Colorado Agricultural Archive of the Colorado State University Libraries, also contain information concerning insects, soil, and crops.

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Series Descriptions

Series I: Proceedings and annual conference reports, 1923-1990 (1.2 linear feet)

This series consists of typewritten and printed proceedings and reports from the annual conferences of the Rocky Mountain Conference of Entomologists, including lists of member attendance and presiding officers, brief descriptions of the topics discussed, and meeting minutes. Folders are arranged alphabetically.

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Series II: Correspondence, 1928-1987 and undated (0.3 linear feet)

This series includes letters among organization members from a number of universities concerning their entomology departments and participation in the annual Rocky Mountain Conference for Entomologists. Arrangement is alphabetical.

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Series III: Financial records, 1952-1956 and 1981-1983 (0.2 linear feet)

These records include receipts, bank statements, check stubs and a treasurer's report relating to the conferences, arranged alphabetically.

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Series IV: Membership and attendance lists, 1923-1985 and undated (0.8 linear feet)

This series includes index cards with membership and conference attendance dates, attendance confirmation and registration forms, and bound attendance records. Folders are arranged alphabetically.

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Series V: Photographic materials, 1923-1958 and undated (0.5 linear feet)

This series includes photographic records of people and outdoor scenes at the conferences. Materials consist of an oversized photo album, prints, photo negatives, and slides. There is also a handwritten inventory which includes names, dates, activities, and location information for some of the slides. Arrangement is alphabetical by folder title, with the oversized photo album placed at the end of the series.

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Series VI: Phonographic recordings, undated (0.4 linear feet)

This series consists of two 45 RPM and two 33 1/3 RPM records containing dance music used by conference attendees at their social gatherings. The records are arranged by size, and then alphabetically by title of recording.

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Series VII: Artifacts, undated (1.1 linear feet)

This series includes one gavel and two boxes used for storing slides, arranged in that order.

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Inventory

Note: Title information supplied by the archivist is bracketed.


Series I: Proceedings and annual conference reports
Box	Folder
1	1-2	[Proceedings and annual conference reports]. 1923-1927.
1	3	[Proceedings and annual conference reports]. 1929-1936.
1	4	[Proceedings and annual conference reports]. 1938-1940.
1	5-6	[Proceedings and annual conference reports]. 1947-1954.
1	7-9	[Proceedings and annual conference reports]. 1956-1967.
1	10-13	[Proceedings and annual conference reports]. 1969-1990.
1	14	[Proceedings and annual conference reports]. undated.
1	15	[Proceedings and annual conference reports - bound version]. 1923-1956.
1	16	[Regulations and information for conference, including 1958 Routt National Forest map]. 1982-1983, 1985.

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Series II: Correspondence
Box	Folder
1	17	Copies of notices. 1956-1957.
1	18	[Correspondence]. 1924.
1	19	Correspondence. 1928, undated.
1	20	Correspondence. 1935.
1	21	Correspondence. 1941.
1	22	Correspondence. 1950, 1957-1958.
1	23	Correspondence. 1968, 1972.
1	24-26	Correspondence. 1979-1986.
1	27	Rocky Mountain Conference inquiries. 1980-1985, 1987.
1	28	Rocky Mountain Conference inquiries - drafts. undated.

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Series III: Financial records
Box	Folder
2	1-2	Checkbooks and bank statements. 1952-1956, 1982.
2	3	Receipts and paid bills. 1952-1956.
2	4	Receipts and paid bills. 1982-1983.
2	5	Treasurer's report. 1981-1982.

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Series IV: Membership and attendance lists
Box	Folder
2	6	[Attendance]. 1970-1975.
2	7-10	Attendance by states and years. 1923-1956.
2	11	Attendance by states and years [bound version]. 1923-1953.
2	12	Attendance by states and years [bound version]. 1923-1957.
2	13	[Attendance, dues, treasurers' reports - bound version]. 1923-1955.
2	14	[Attendance, dues, treasurers' reports - bound version]. 1956-1974.
2	15	Attendance - [pre-registration forms]. 1982, 1985.
2	16-19	[Membership cards A-Y and universities]. undated.
2	20-21	Registration forms. 1982.
2	22	Roster for Rocky Mountain Conference. 1957.

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Series V: Photographic materials
Box	Folder
2	23	[Negatives - outdoor conference scenes]. 1927.
2	24	[Negatives - outdoor conference scenes and people]. 1923.
2	25	[Negatives - outdoor conference scenes and people]. 1930.
2	26	[Negatives - outdoor conference scenes and people]. 1935.
2	27	[Negatives - outdoor conference scenes and people]. 1939, undated.
2	28	[Negatives - people]. 1956.
2	29	[Negatives - people]. undated.
2	30	[Negatives] - Pingree Park. 1924.
2	31	[Negatives] - Rocky Mountain Conference by T.R. Robb. 1955.
2	32	[Photographs - outdoor conference scenes and people]. 1923.
2	33	[Photographs - outdoor conference scenes and people]. 1930.
2	34	[Photographs - outdoor conference scenes and people]. 1934.
2	35	[Photographs - outdoor conference scenes and people]. 1935.
2	36	[Photographs - outdoor conference scenes and people]. 1936-1938, undated.
2	37	[Photographs - people]. 1932.
2	38	[Photographs - people]. undated.
2	39	[Photographs] - Pingree Park. 1924.
2	40	[Slides - entomology department at Colorado State University]. 1958.
2	41-44	[Slides - entomology department (Colorado A&M) Colorado State University]. 1937-1957.
2	45	[Slides - entomology department (Colorado A&M) Colorado State University - handwritten list identifying slides]. 1937-1957.
3	1	Oversized photo album. 1923-1935.

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Series VI: Phonograph recordings
Box	Folder
3	2	Gustaf's Skoal and Lott' Ist Tod [45 RPM]. undated.
3	3	Virginia Reel and Pop Goes the Weasel [45 RPM]. undated.
3	4	Folk Dances Album 5 [33 1/3 RPM]. undated.
3	5	Polka Party High Fidelity [33 1/3 RPM]. undated.

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Series VII: Artifacts
Box	Folder
3	6	[Gavel]. undated.
3	7	[Slide boxes]. undated.

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