POLICY FOR ACCEPTING GIFTS
The Colorado State University Libraries welcome gifts which enhance and enrich the Libraries' collections, and support the
instructional and research programs of the University.
The Libraries usually does not accept outdated textbooks, popular paperbacks or magazines, books in poor condition, or U.S.
government documents. Donations will be reviewed by subject specialists for addition to the collection. All items selected for the collection are cataloged
and shelved with other materials in the appropriate subject field and made available to all patrons. All gifts are made to the Libraries with the
understanding that the Libraries becomes the owner of the material upon its receipt and as such reserves the right to determine disposition of such gifts. Material not selected for the collection is generally offered to other
institutions and public agencies.
Complimentary or review copies of books received free may be donated to the Libraries but cannot be used as a tax deductible
gift.
The Libraries reviews offers of unique or rare books, personal papers and collections in a separate process conducted by Archives and Special Collections
staff members. Materials accepted for the Archives and Special Collections will be processed and made available for use through that department.
See http://lib.colostate.edu/archives/using.html
If it should be necessary to decline a gift, Libraries staff may suggest alternative agencies or institutions.
Donors may write, telephone (970-491-1823), e-mail
or visit the Gifts and Exchange Section in the Morgan Library when they would like to make a donation. If unique, rare or personal collections are
involved, these will be referred to the Archives and Special Collections Department.
The donor signs a deed of gift that transfers the property to the Libraries.
Generally, it is the responsibility of the donor to deliver the donation. If gift materials were originally purchased with state or federal funds the donor should inform the
Libraries at the time of the donation.
The Libraries, as donee, is disqualified from appraising donations. An appraisal of a gift to the Libraries for tax deduction purposes is the responsibility of the donor. Donors may wish to consult their
attorney or tax consultant.
A written acknowledgment of the gift will be sent to the donor for their records. Full name and address of the donor should
be enclosed with the material. The letter will give a description and state an exact count of the donation but will not list each item separately nor give an
appraisal. If the donor indicates a valuation of the donation, this information is included.